Version 10.5.3 11/07/2015
Enter your Texas State Net ID (username) and password.
NOTE: Do not use your Texas State ID number (A + 8 digits)
Click [Login]. A new screen will appear called My Workspace.
If your login fails due to Net ID or password complications, contact ITAC at 512.245.4822.
Your Texas State Net ID and password are required in order to log into TRACS. This is the same ID and password you use for Texas State's BobcatMail. If you do not have a Net ID and password created yet, please call ITAC at 512.245.4822.
NOTE: Once your Net ID has been created, you will be able to log into TRACS. However, you will not see any course sites until the following morning.
NOTE: Not all professors use the TRACS system, nor do they utilize the same tools in every site.
TRACS sites can also be used by campus departments and organizations to share information with their members.
TRACS project sites may be created by students for group work purposes.
TRACS sites are represented as tabs across the top of your screen. If you cannot see all of the sites you are a member of at one time, click [More Sites] to see a list of all sites to which you belong.
Although you use a browser to access TRACS, TRACS has its own navigation system which you must use while in TRACS.
On most screens, the [Cancel] or [Back] button at the bottom of the screen will take you back one page.
DO NOT use the browser [Back] or [Forward] buttons while in TRACS, as this can cause unpredictable behavior.
NOTE: With some tools in TRACS, you must click your browser's [Refresh] button in order to see changes you have made.
Course and project sites you have been added to will appear at the top of the screen. Click a site's title to go to the corresponding site. When you have more sites than can fit across the top, My Active Sites appears to allow navigation to the rest of your sites. Clicking My Active Sites activates a drop-down menu with links to all of your active sites.
The TRACS Text Editor allows you to type and format text, or upload text from Microsoft Word using the Paste from Word function. It also allows you to link to resources such as images, movies, and web links.
The upper portion of the screen in My Workspace displays the TRACS welcome message. Below that is My Workspace Information. By default, these spaces contain announcements and information from the TRACS system administrator.
My Workspace has features common to course and project sites, including Announcements, Calendar, Help, and Resources. It also has features found only in My Workspace such as Account, Membership, Preferences, Profile, and Worksite Setup. To return to My Workspace after visiting other sites, click the My Workspace link in the upper left corner of the screen.
Below are tools found ONLY in My Workspace
This feature contains basic information about you, including your name and email address.
NOTE: Texas State Users' account information cannot be changed here. Texas State users must change their information through the Texas State Self-Service Banner.
Allows you to join and un-join sites.
Choose how you would like to receive emails from your course and/or project site(s), including email notifications of new announcements and resources.
Information you can enter about yourself, such as your name, phone number, location, and a photo.
Displays your project and course websites.
Add your own personal documents/files.
Post personal reminders.
The Preferences tool allows you to choose how you would like to receive all email notifications to your course and/or project site(s). For example, you can choose to block low-priority notifications, to receive notifications when they are sent, or to receive a daily digest of emails all at one time.
NOTE: You cannot adjust notification settings for individual sites. Any changes made to these settings impacts all of your course/project sites on TRACS.
Notification Methods: Choose one of three notification methods for these five tools:
To update your preferences, select the radio button that corresponds with your desired notification setting.
Click [Update Preferences]. To return to the previous page without making a change, click [Cancel Changes].
Click [Joinable Sites] to see a list of other sites you can join (sites that have granted Global Access). The site you join will be added to your top navigation bar, or appear in My Active Sites.
Click [My Current Sites] at the top of the screen, to return to your membership list.
To unjoin a site, click the box next to the site's title, then click [Unjoin] below the site list.
To change which tabs are visible, click [Preferences], then [Customize Tabs].
There are three site categories:
To move items between lists, and to reorder lists, click on a site and drag it to the desired location. You can also use CTRL + direction keys to move items.
To move multiple sites at once, click the check boxes next to the sites and use the arrow buttons that appear to change the location of the sites.
Click [Update Preferences] to save your changes. To return to the previous page without making a change click [Cancel Changes].
The Resources tool allows you to add your own personal documents, such as PowerPoint presentations, Word documents, and HTML pages. The documents you keep in your Resources tool in My Workspace will only be available to you. You can access your personal documents from any computer with Internet access. You have 10 GB of space allotted for you to use.
To learn more about the Resources tool and how to upload documents, please view the Resources help document.
Here are a few helpful tips when taking assessments:
To view assignments for a course site in which you are enrolled, click [Assignments] in the Tool List of the site. Assignments from your course sites are displayed in the order they are due.
If you need to remove an attachment, click [Remove].
The attachment(s) will be listed in the order they were entered.
NOTE: If your instructor requires an Honor Pledge stating you have not received outside help with the assignment, you must click the checkbox before submitting the assignment.
Any comments, grades, or assignment resubmissions will be visible in the Assignments tool. Click on the submitted assignment to view this information.
Be sure and save your work frequently by clicking the [Save Draft] button if working within the text editor of TRACS. Alternatively, you may want to create your assignment in Microsoft Word and paste it into TRACS. BE SURE TO USE THE PASTE FROM WORD OPTION IF DOING THIS. See the section of this guide titled Pasting Text from Word into TRACS for further information.
Last Attended: The last session in which your instructor created a session and marked you as either Present or Late.
Overall Attendance: The percentage of sessions in which you have attended out of all sessions created.
Sessions: When your instructor records a session, they will mark you as either Present, Absent, Late or Excused. The recorded session’s date and time will appear within each respective column.
Note: Only Instructors can create sessions. If you have concerns about how you were recorded for a session, contact your instructor for further assistance.
Subscribing to a calendar will generate a private URL for you to access the calendar in your site through a web-based or desktop calendar client.
NOTE: If you subscribe to the calendar in your My Workspace, it will aggregate the events from the calendars of all the sites of which you are a member.
NOTE: Posted messages appear in chronological order, with the most recent at the bottom. Messages always identify the sender.
NOTE: To see who is presently in the Chat Room, look under Users in Chat on the right side of the screen.
NOTE: Files with names that include special characters or accent marks cannot be accepted. If your file’s name contains one of these characters, change the file name before attempting to upload it.
Special Note to Mac users: When uploading a file, make sure the file extension (e.g., .gif, .doc, .ppt) is present. If a file extension is not present, anyone attempting to download or view the file will receive an error message.
Drop Box allows you to share documents with only the instructor. If available, check the box to send an email notification to the instructor to alert them that you have added something to your Drop Box. You will know if your file was posted correctly if you can see it in your Drop Box folder. If you can see it, the instructor can see it as well.
Note: You can select multiple files for upload by holding the Command (Mac) or Control (Windows) key while selecting files. However, you can only select one folder at a time for upload.
In order to ensure you receive email from instructors via TRACS, please refrain from auto-forwarding your Texas State email to any outside email services, such as Gmail or Yahoo Mail.
Outside email services have security features that often cause emails from TRACS to be blocked without notification to the user. These email services and their security features are beyond our control, and any missed emails as a result of email forwarding cannot be recovered.
Please view this document for more information on removing email forwarding if you have already set your Texas State email to forward to an outside email service.
You will only see grades once the instructor has made them available and you may or may not see a calculated course grade when you check Gradebook 2. If you cannot find grades in Gradebook 2, or you don't see the Gradebook 2 at all, look for a tool called PostEm.
NOTE: You may not always see your calculated course grade, as this is a setting the instructor chooses to display.
The Add Text option allows text to be created into an HTML editor for original content authoring.
NOTE: If you choose to paste information from Word, please be sure to use the "Paste from Word" tool to avoid formatting problems.
NOTE: In the course site, depending on the instructor, Lessons may have specialized titles.
Some Lessons may link directly to other TRACS tools such as Assignments, Assessments and Forums. Please refer to the documentation for those tools for instruction on how to complete those types of lessons.
A file may be uploaded from the desktop computer or from a file already uploaded into the site Resources. A URL may also be added. (Example a YouTube URL).
NOTE: Deleting a Resource in Lesson will only remove the link to the Resource. The resource will remain in Resources in My Workspace or from original linked location.
Embedded content on the page such as images, movie files, Flash presentations or web sites.
A file may be uploaded from the desktop computer or from a file already already uploaded into site Resources. A URL may also be specified where the item is located. (Example: A YouTube URL).
• Youtube URL - Change Youtube URL. This option is only available for Youtube links.
• Width/Height - Change the width or height of the embedded media by pixel size (px) or percent (%).
• Item Description - Change or add a description for the media. Description will appear below media.
• Change File or URL - Change the source of the media or URL. This option is only available for embedded or linked files.
• Show Details - Displays information about media file.
NOTE: No confirmation warning will given for deletion of subpage.
When a new content item is added to a page, it is added at the bottom of the page. The Reorder tool allows you to arrange the content in any order.
It is recommended that you purchase the following USB microphone headset for use with Meetings in TRACS:
A microphone is not required, having one will make it easier for you to communicate with your instructor and classmates during the meetings. If your computer already has a microphone built in, you may use it instead of using a headset but you should listen to the session using earphones instead of using your computer's speakers. Failing to do so will create a distracting echo effect when you try to speak during the meeting.
A webcam is not required, but will allow your classmates to see you during your meetings. If your computer already has a webcam built in, you may use it.
If your computer does not have a built in webcam you may want to purchase the following webcam:
NOTE: Some instructors may require students to use a microphone and/or webcam during meetings.
We recommend you have at least 1Mbits download and 0.5 Mbits upload speed.
We also recommend you use a Dual-core CPU with at least 2G of memory.
Your instructor may not use Gradebook 2 in TRACS to post grades. They may instead use the PostEm tool in TRACS to post your grades and other information which only you will be able to see.
The Question and Answers tool allows you to pose and answer questions in the site. Instructors may allow questions to be posed anonymously, however, answers are always anonymous. Not even the instructor knows who has posted an anonymous question or answered any question in the site.
The Resources tool contains files that your instructor wants you to view, such as Word documents, PowerPoint files, and PDFs. You must have the appropriate program to open the file, otherwise it will not open.
Roster information for the entire course is not viewable by students. However, if an instructor has created groups within the site, this is where your group membership is viewable.
Registering your TurningPoint Response Card in TRACS allows your instructor to sync in class data activities into the TRACS Gradebook 2.
NOTE: The only possibilities are 0-9, A-F.The letter 'O' is not a possible character because it is after F.
Your device should now be registered in all TRACS course sites which use TurningPoint.
NOTE: The only possibilities are 0-9, A-F.The letter 'O' is not a possible character because it is after F.
Your device should now be updated in all of your TRACS course sites which use TurningPoint.
NOTE: If your new page will be named “Research,” enter: [Research].
NOTE: The brackets are the simple text syntax or code, which tells the wiki this is a link to a page — in this case, a new page.
Around the text box are instructions and examples of the code you will use to format your text within the wiki.
If you need to make revisions, click [Edit], make your changes and then either click [Preview] or [Save].
NOTE: The following characters cannot be used in a page title:
# (Hash mark)
\ (Back slash)
To edit an existing page (such as the Home page), select the page by clicking on its title. Click [Edit], located near the top of the screen, to see the page in Edit mode. In Edit mode, you will see a text box with existing text and/or links. This is where you will enter and edit text, as well as add links and images.
To the right of the box, you will see “Help Tips” to use in creating and formatting text in the wiki.
You can type text directly into the text box, copy and paste text, modify existing text, and format text. You can also add tables, and links to Web sites and images which have been uploaded to the Resources tool.
Upload the image you would like to insert to your Resources folder either on the site or in My Workspace. If you upload the file to My Workspace, make sure you select Edit Details from the Actions menu next to the file and change its Availability and Access settings to "This file is publicly viewable."
If you would like to copy text from Microsoft Word and use it in TRACS, please use the Paste from Word tool, which is accessible any time you are able to add text in TRACS. Copying and pasting text from Word directly into the TRACS text editor can cause issues with formatting and creates extra code that can make forum postings, emails messages, etc. appear incorrectly when posted in TRACS.
Connect allows classes to meet, communicate, and view presentations in a real-time online environment. Instructors will post a link to the Connect room within TRACS.
For help with Connect issues, please visit: http://www.its.txstate.edu/services/adobeconnect.html
or contact email@example.com or 512-245-5566 for further information.