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Create Course Site

Course sites will automatically be populated with your students when you select the roster for the course you wish to create. Course sites are only visible to those users who have officially registered for the course or those participants you have added manually.


Create a Course Site

  1. In Home, select Worksite Setup in the left Tool List.
  2. Select New towards the top of the screen. 
  3. On the new screen, select the course site option.
  4. Use the drop-down list to select the Academic term or semester in which the course will be taught.
  5. Select Show to view the Appropriate Use Statement and Copyright, Teach Act, Fair Use, Digital Millennium and Texas State Policies.
  6. Select the checkbox to accept the appropriate use statement and copyright policies. 
  7. Select Continue.
  8. You will see a screen that displays a list of your courses. Select the course for which you want to create a site by checking the appropriate box. You are allowed to select multiple sections of the same course, if you would like. In essence, you will be enrolling all of the students into one course site
  9.  Select Continue to proceed to the next screen where you will enter information about the course. 
  10. Choose tools to include on your site. A description is provided for each tool. If you have chosen the Mailing List Archive, News, or Web Content tools, you will be asked to enter further information.
  11. If you would like to use materials from another TRACS site you have previously created, select Yes when asked if you'd like to re-use material from other sites you own. Once you select Yes, select on the the title of the site in the list displayed to import materials.
  12. Select Continue to proceed to the next screen. 
  13. Set access options for your site. Select Leave as Draft to make the site unavailable to participants. Select Continue.
  14. Confirm your site setup selections. Select Back at the bottom of the screen if you need to go backwards to make changes. Select Create Site to create your site.
Once you create the site, you will be returned to the Worksite Setup page and will see the new site at the top of the screen or it may be located in More Sites.

Create a Course Site by Requesting a Roster

If you are creating your course and do not see the roster you need, you will need to request it. Once a TRACS administrator has obtained approval from your department to add the roster, students will be enrolled in the site. 

  1. In Home, select Worksite Setup in the left Tool List.
  2. Select New towards the top of the screen. 
  3. On the new screen, select the course site option. 
  4. Use the drop-down list to select the Academic term or semester in which the course will be taught. Select Continue
  5. Select Show to view the Appropriate Use Statement and Copyright, Teach Act, Fair Use, Digital Millennium and Texas State Policies.
  6. Select the checkbox to accept the appropriate use statement and copyright policies. 
  7. Select Continue.
  8. If you do not see the course listed, select the link, Add course(s) and/or section(s) not listed above... Enter the appropriate subject, course, and section information for the roster you are requesting in the designated text fields. An example roster would be (subject) Eng (course) 1100 (section) 251.
  9. In the text field, Authorizer's Net ID, enter the Net ID of the authorizer who will approve the roster request. This is the person that will contact a TRACS administrator to verify that you should have access to the roster.
  10. Select Continue to proceed to the next screen, where you will enter information about the class. 
  11. Your name and email address should appear in the Site Contact Name and Site Contact Email fields. 
  12. Select Continue to proceed to the next screen. 
  13. Choose tools to include on your site. A description is provided for each tool. If you have chosen the Mailing List Archive, News, or Web Content tools, you will be asked to enter further information.
  14. (Optional) If you would like to use materials from another TRACS site you have previously created, select the Yes option when asked if you'd like to re-use material from other sites you own. Once you select Yes, select the title of the site in the list displayed to import materials.
  15. Select Continue.
  16. Set course site access. The Publish site option is selected by default. Select Leave as Draft to make the site unavailable to participants. Select Continue.
  17. Confirm your site setup selections.
  18. Select Request Site to create your site.

Once you create the site, you will be returned to the Worksite Setup page and will see the new site at the top of the screen or it may be located in More Sites.