Version 2.7.1 6/01/12
Description: My Workspace is an online worksite which functions as a private workspace. This is the screen you see when you log in. This is also where you create course/project sites. To return to your workspace after visiting other sites, click the My Workspace tab in the upper left corner of the screen.
The My Workspace tab is the first place you will come to when you log into TRACS. It contains specific information concerning your account settings, profile, preferences, and will also give you a general overview of your sites' activity.
In My Workspace, you will see an overview of all of your sites' messages, forum postings, recent announcements, system announcements, and an aggregrated calendar of events from all your TRACS sites.
You have 10GB of space allotted so that you may place personal files in your My Workspace Resources tool. Only you will be able to access the documents you place in My Workspace Resources. Think of it as a 10GB jump drive that is backed up and avaiable to you wherever you have an internet connection.
This feature contains basic information on you, including your name and email address.
This information can only be modified by users who have been added to the TRACS system manually using an external email address. If you log into TRACS using your University Net ID and password, you cannot change this information. To change this information in the Texas State systems, please contact ITAC at 512.245.4822.
The Membership Tool in My Workspace allows you to join and un-join sites. It also provides a list of sites of which you are a member, and a list of other sites that have allowed global access, and are therefore joinable by any user.
To use the Membership tool
Step 1: Click the [Membership] link in the menu bar to see the sites to which you belong.
Step 2: Click [Joinable Sites] at the top of the screen, to see a list of other sites you can join (sites that have granted Global Access). Click [Join] to join a site on the list.
Step 3: Click [Unjoin] to unjoin a site. Click [My Current Sites] at the top of the screen, to return to your membership list.
Profile, found in My Workspace, includes information you enter about yourself, such as your name, position, department, phone number, and location. Your profile will be visible only if you change your profile privacy settings.
Adding a profile
Step 1: Click the Profile link to see information entered in your Profile.
Step 2: To make changes, hover over the area you want to make changes in with your cursor and click the [Edit] button that appears.
Step 3: Once your changes are complete, click [Save] to save your changes, or click [Cancel] to return to the previous page without making a change.
The Worksite Setup Tool is used to create project/course websites. It also provides a list of all sites you are a participant in. This tool is only found in My Workspace.
You can choose to view only course, or only project sites, by clicking the All My Sites dropdown list and making a selection.
From this screen, click the appropriate button at the top to create a site.
Create a Site:
To create a course/project site, select [New], and follow the steps that appear on your screen. For more details on creating a course site in TRACS, please refer to the document called “Create Course.” For more details on creating a project site in TRACS, please refer to the document called “Create Project.”
Create a Course Site
Create a Project Site
Revise a site
You can revise any existing course/project sites you own without ever having to enter it.
Step 1: In Worksite Setup, click the checkbox next to the site title, then click [Revise].
The Preferences Tool allows you to choose how you would like to receive email notifications from your sites and customize how your site tabs are viewed.
Notification methods:
You may choose one of three notification methods for the following tools: Announcements, Mailing List Archive, Resources, and Syllabus.
The notification methods are:
Step 1: Click the round button to indicate your choice for each tool.
Step 2: Click [Update Preferences], or click [Cancel Changes] to return to the previous page without making a change.
Note: You cannot adjust your preferences for individual sites.
You are able to customize the number, order, and visibility of sites you belong to in TRACS.
Step 1: Select a site in the My Active Sites list.
Step 2: Use the up and down arrows to change the order of the site.
Step 3: Click [Update Preferences] to save your changes, or click [Cancel Changes] to return to the previous page without making a change.
To remove a site from your list of tabs:
Step 1: Select the site in the My Active Sites list.
Step 2: Use the provided right or left arrows to move the site to the My Hidden Sites box.
Step 3: Click [Update Preferences] to save your changes, or click [Cancel Changes] to return to the previous page without making a change.
To add a site removed from your list of tabs:
Step 1: Select the site from the My Hidden Sites list.
Step 2: Use the provided right or left arrows to move the site to the My Active Sites list.
Step 3: Click [Update Preferences] to save your changes, or click [Cancel Changes] to return to the previous page without making a change.
To set how may tabs to be displayed:
Step 1: Enter the number of tabs you want to be displayed in the "Tabs displayed" text box.
Step 2: Click [Update Preferences] to save your changes, or click [Cancel Changes] to return to the previous page without making a change.
To set your local time zone for certain tools (such as Calendar) in the Preferences tool, click [Time Zone].
Step 1: Select your Time Zone from the provided list.
Step 2: Click [Update Preferences] to save your changes, or click [Cancel Changes] to return to the previous page without making a change.
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