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My Workspace
Description: My Workspace is an online private worksite. This is the screen you first see when you log in. This is where you create course or project sites. To return to your workspace after visiting other sites, click the My Workspace tab in the upper left corner of the screen.
Your workspace has features common to course and project sites, including Announcements, Resources, and Home. It also has features found only in My Workspace such as Membership, Preferences, Profile, Calendar, Bobcatmail, and Worksite Setup.
My Workspace displays the “Message Of The Day”, “Recent Announcements” and “My Workspace Information”. By default, these spaces contain messages and information from the TRACS system administrator.
Only a TRACS System Administrator can modify the Message of the Day, but you can customize how messages display in the window by clicking [Options].
Course and project sites appear as tabs across the top of the screen. Click a tab to go to the corresponding site. When you have more tabs than can fit across the top, a drop-down box appears on the far right with links to the remaining sites
NOTE: If you are not yet a member of any course or project site and have not created any sites, you will only see a My Workspace tab.
The tool bar is a column along the left side of the screen with links for each section (e.g., Home, Profile, Membership). Click the link to go to the corresponding section in “My Workspace.”
Account:This is a feature found in “My Workspace” that contains basic information on you, including your name and email address. This information cannot be modified.
Membership:The Membership Tool allows you to join and un-join sites. It also provides a list of sites of which you are a member, and a list of other sites that have allowed global access, and are therefore joinable.
Step 1: Click the [Membership] link in the menu bar to see the sites to which you belong.
Step 2: Click [Joinable Sites] at the top of the screen, to see a list of other sites you can join (sites that have granted Global Access). Click [Join] to join a site on the list.
Step 3: Click [My Current Sites] at the top of the screen, to return to your membership list. Click [Unjoin] to unjoin a site.
Preferences:
The Preferences Tool found in My Workspace allows you to choose how you would like to receive email notifications from your sites and to customize how your site tabs are viewed.
The Preferences Tool found in My Workspace allows you to choose how you would like to receive email notifications from your sites and to customize how your site tabs are viewed.
Notification methods:
You may choose one of three notification methods for these tools: Announcements, Mailing List Archive, Resources and Syllabus.
Send me each mail/resource/notification separately: You receive email notification each time that an Announcement is posted, a Syllabus is updated, or when a Resource is added when sent as a Low Priority Email, and/or when an email is sent using the Mailing List Archive.
Send me one email per day summarizing all low priority announcements/email/resource: Announcements, Resources, Syllabus updates, and/or all Low Priority mail messages are bundled into a single email message, a daily digest, and sent to you each day.
Do not send me low priority announcements: All low priority email notifications are blocked. Note: You cannot block receipt of high priority email notifications.
Step 1: Click a round radio button to indicate your choice for each tool.
Step 2: Click [Update Preferences] or click [Cancel Changes] to return to the previous page without making a change.
NOTE: You cannot adjust your preferences for individual sites.
Time Zone:
The time zone setting is defaulted to “US/Central”. If you need to change your local time zone for certain tools, such as Calendar, in the Preferences tool, click [Time Zone].
Step 1: Select your Time Zone from the provided list.
Step 2: Click [Update Preferences] to save your changes or click [Cancel Changes] to return to the previous page without making a change.
Language:
To set your language preference, in the Preferences tool, click [Language].
Step 1: Select your language preference from the provided list.
Step 2: Click [Update Preferences] to save your changes or click [Cancel Changes] to return to the previous page without making a change.
By default, you will see a tab for each site to which you belong. To change how tabs are visible, in the Preferences tool, click [Customize Tabs].
To reorder sites:
Step 1: In the Sites Visible in Tabs list box, select a site in the list.
Step 2: Use the up and down arrows to change the order of the site displayed in My Workspace.
Step 3: Click [Update Preferences] to save your changes or click [Cancel Changes] to return to the previous page without making a change.
To remove a site from your list of tabs:
Step 1: Select the site in the “Sites Visible in Tabs” list box.
Step 2: Click [Single Left Arrow] to move the selected site.
Step 3: Click [Update Preferences] to save your changes or click [Cancel Changes] to return to the previous page without making a change.
To add a site removed from your list of tabs:
Step 1: Select the site from the “Sites Not Visible in Tabs” list box
Step 2: Click [Single Right Arrow] to move the selected site.
Step 3: Click [Update Preferences] to save your changes or click [Cancel Changes] to return to the previous page without making a change.
Your profile includes information you enter about yourself, such as your name, your position, your department, phone number and location. Your profile will be visible in sites through the Roster tool.
Step 1: Click [Profile] to see the information entered in your Profile.
Step 2: To make changes, click [Edit My Profile].
NOTE: You can choose to hide your profile, or only hide personal information by clicking the appropriate checkbox.
Step 3: Once your changes are complete, click [Save] to save your changes or click [Cancel] to return to the previous page without making a change.
NOTE: You can also search for other TRACS users by entering the individual’s Last Name or their Texas State Net ID.
The Worksite Setup Tool is used to create project and course websites. It also provides a list of all the sites (course and project sites) you are a participant in. This tool is only found in My Workspace.
You can choose to view only course, or only project sites, by clicking the All My Sites dropdown list and making a selection.
From this screen you click the appropriate button at the top to:
Create a [New] site[Revise] an existing site
Create a Site:
To create a course/project site, you select [New] and follow the steps that take you through the process of creating a site. For more details on creating a site in TRACS, please refer to the document called “Create a Site”.
Delete a Site:
Users are NOT allowed to delete a site (project or site). If you would like a site to be deleted, please contact the TRACS support team at TRACS@txstate.edu and provide the exact name of the site and the reasons you wish that site to be deleted.
Revise a site:
You can revise any existing course/project sites you own without ever having to enter it.
Step 1: Click [Worksite Setup].
Step 2: Select the checkbox next to the site title then click [Edit].
Note: Editing your site allows you to change the description and title of a site, add/remove tools, edit a class roster, and add additional participants such as TA’s, GA’s, Faculty and Guests such as colleagues outside of Texas State University.
In addition, you can import material from other worksites that you own and import archived sites from Blackboard.
Resources:
You can save private data, drafts or backup copies of work in progress in the Resources tool in My Workspace.
Calendar:
You can create your own private Calendar items. You can also print a PDF file of all your calendar events for the day, week, or month.
For questions, contact ETC Support at 245.5566. You can also email us at tracs@txstate.edu.
For the TRACS website home page, go to http://tracs.txstate.edu/portal/login.
If your login fails and you need help with your Net ID or password, contact ITAC at 245.4822.