Description: The calendar tool allows site maintainers to post items in a calendar format. The calendar has day, week, monthly, year, and a flat list views. The calendar tool can be used to post deadlines for assignments or to alert students and other site participants to special events.

Creating a New Event:

Step 1: In the menu bar, click [Calendar].

Step 2: In the new page, click [Add] to create a new event.

Step 3: Fill in the event information. Note: the information marked by a red asterisk is required information.

Title – This is the title of the event.

Date – This is the date of the event.

Start time – This is the time that the event will start.

Duration – This is how long the event will last.

End time – This is the time when the event will end.

Message – This is where you can enter explanatory text about the event.

Display – You may specify if you want the whole site to view the event or only a specified group.

Frequency – This is how many times the same event will occur. Click the [Frequency] button and select from the drop-down menu. Your choices are once, daily, weekly, monthly, or yearly.

Event type – Make your choice from the drop down menu for the type of event (i.e. Activity, Class Session, Meeting, Exam…).

Event location – This is where the event will be held.

Add attachments – you may add attachments to an event, such as meeting notes, etc.

Step 4: Click [Save Event].

Adding Calendar Fields:

You can add fields when you create a new event. Click on [Fields] in the upper portion of the calendar screen.

Enter a name for the new field and click [Create Field].

Then click [Save Field Changes].

To remove an existing field that you created, click [Fields] then click the check box next to the field you would like to remove.

Once you have selected the fields you want to remove, click [Save Field Changes].

Viewing Calendar Events:

Step 1: Click [Calendar] in the menubar.

Step 2: You can choose to view calendar events by the Day, Week, Month, Year or List. Make your choice from the View drop-down menu.

Step 3: Click the [Earlier] or [Later] button at the top and bottom of the calendar display to see items earlier or later in the time period.

Printing a PDF of Calendar Events:

Step 1: Click the [Printable Version] button to get a PDF of the calendar screen. Once the PDF is displayed, print the page.

Importing Calendar Events Using Microsoft Outlook:

Step 1: Open Microsoft Outlook.

Step 2: Click [File].

Step 3: Choose Import and Export.

Step 4: Select [Export to file] and click [Next].

Step 5: Select [Comma separated values (Windows)].

Step 6: Select the folder to export from. In this case, [Calendar]. Click [Next].

Step 7: Save the exported file to your desktop and click [Next].

Step 8: Click [Finish].

Step 9: Set the date range for tasks and appointments that occur between a specific date range to be imported and click [OK].
 

Step 1: Click [Calendar] in the menubar.

Step 2: Click [Import].

Step 3: Choose [Microsoft Outlook] and click [Continue].

Step 4: Click [Browse] to locate the exported Outlook file.

Step 5: Click [Continue].

Step 6: Select the events you which to import. All events are selected by default.

Step 7: Click [Import Events] to complete the importation process.