Description: The Drop Box feature allows instructors and students to share documents within a private folder for each student. The Drop Box works like the Resources tool to allow you to upload many types of files and many files at a time. Participants or students in a worksite automatically have Drop Box folders by default if the drop box tool has been selected.

Adding a Folder to a Participant’s Drop Box Folder

Step 1: In course or project site menu bar, click [Drop Box].

Step 2: Click on [Add] to the right of the participants’ name then on [Create Folders].

Step 3: In the form that appears, enter a name for the folder you are creating. If you would like to add additional information, click the add details for this item button.

Step 4: Click [Add another folder] if you would like to add more folders at one time.

Step 5: Click [Create Folders Now] to finish creating your folder(s) or [Cancel] to return to the previous screen.

Adding a File to a Student’s Drop Box Folder

Step 1: To add a file to your Drop box, click [Add] to the right of the folder in which you want to create the item.

Step 2: Choose [Upload Files].

Step 3: Select the file on your computer and click [Open].

 

Step 4: Enter a display name for the file. If you don’t add a title, the filename will be used by default.

Step 5: If you want to add additional information for the document, click the [Add details for this item] button. You can also add a description of the file on this screen.

Step 6: Click [Add another file] to upload more than one file at a time.

Step 7: Choose the appropriate email notification option if you’d like to notify the participant that you’ve added an item to their drop box.

Step 8: Click [Upload files now] to finish. Or click [Cancel] to exit.

Adding a URL (Web link) to a Student’s Drop Box Folder:

Step 1: To add a URL, mouse over [Add] to the right of the folder in which you want to create the item.

Step 2: Choose [Add Web Links (URLs)].

Step 3: For each Web site, type the URL in the text box. You can also copy and paste the URL from the address bar of a browser, or from a document.

Step 4: Add a title for your link. If you leave the title field blank, the URL will be used by default. You may want to add an optional description of the site. If you would like to do so click the [Add details for this item] button.

Step 5: Click [Add another Web Link] to add more links to websites.

Step 6: Choose the appropriate email notification option if you’d like to notify the participant that you’ve added an item to their drop box.

Step 7: Click [Add Web Links Now] to create the link. Or click [Cancel] to exit.

Adding an HTML Document to a Student’s Drop Box Folder:

Step 1: To create an HTML document, click [Add] to the right of the folder in which you want to create the item.

Step 2: Choose [Create].

Step 3: In the text box, type your content and format it using the built in tools. You may cut and paste material from an existing text file.

Step 4: (Optional) You can also copy and paste existing HTML source code. To do so, copy the HTML code. In the WYSIWYG editor, click the [Source] button in the upper left of the toolbar to enter source view. Paste the code. Click the [Source] button to return to content view.Absolute links within the code will work. These are links that contain the entire URL, including the http://www...Linked documents or graphics will have to be uploaded to your Resources folder and then re-linked using the URL of the item from the Resources folder.

Step 5: Click [Continue].

Step 6: Add a title for your HTML page and an optional description.

Step 7: Choose the appropriate copyright status.

Step 8: (Optional) Select the checkbox to the left of Copyright Alert to require acknowledgement of copyright materials.

Step 9: Choose the appropriate email notification option if you’d like to notify the participant that you’ve added an item to their drop box.

Step 10: Click [Finish] to create the document. Or click [Cancel] to exit.

Adding a Simple Text Document to a Student’s Drop Box Folder:

Step 1: To add a simple text document, mouse over [Add] to the right of the folder in which you want to create the item.

Step 2: Choose [Create Text Document].

Step 3: In the text box, type your content. You may cut and paste material from an existing text file.

Step 4: Click [Continue].

Step 5: Add a title for your document and an optional description.

Step 6: Choose the appropriate copyright status.

Step 7: (Optional) Select the checkbox to the left of Copyright Alert to require acknowledgement of copyright materials.

Step 8: Choose the appropriate email notification option if you’d like to notify the participant that you’ve added an item to their drop box.

Step 9: Click [Finish] to create the document. Or click [Cancel] to exit.

Editing Items:

To Revise Simple Text or HTML Documents:

Step 1: Click [Edit Contents] next to the item that you want to replace or modify.

Step 2: To revise the document contents, enter your changes and click [Continue].

Step 3: Click [Finish] to save your changes.

To Revise Other Documents/Files:

Step 1: Click [Upload New Version] under actions next to the item that you want to replace or modify.

The content in the new file replaces the content in the existing file. The title of the file remains the same.

Step 3: You can also revise the description and copyright status for the file by clicking [Edit Details] next to the file.

Step 4: Click the [Update] button to finish. Or click [Cancel] to exit.

Deleting Items:

Step 1: Select the checkbox(es) to the left of the item(s) you want to delete. The Remove Checked button above the title bar becomes active.

Step 2: Click [Remove] and a confirmation screen will appear.

Step 3: Click [Remove] to delete the item(s). Or click [Cancel] to exit.

Moving Items:

Step 1: In the menu bar, click [Drop Box].

Step 2: Find the item or items you want to move and click the checkbox to the left. The Move Checked button above the title bar becomes active.

Step 3: Click the [Move] button. Clipboard icons appear to the right of all available folders and the selected item(s) is/are highlighted.

Step 4: Click the [Clipboard icon] beside the folder to which you want to move the item(s). The item(s) are moved and appear slightly indented below the folder.

Copying Items:

Step 1: In the menu bar, click [Drop Box].

Step 2: Find the item or items you want to copy and mark the checkbox to the left. The Copy Checked button above the title bar becomes active.

Step 3: Click the [Copy] button. A Clipboard icon will appear to the right of all available folders and the selected item(s) is/are highlighted.

Step 4: Click the [Clipboard icon] beside the folder in which you want to copy the item(s). The item(s) are moved and appear slightly indented below the folder.

Sorting Drop Boxes and Items:

Navigating Through Drop box Folders:

To open a folder in a threaded view, click on the folder icon.

To close a folder in a threaded view, click on the folder icon.

To open a folder in a new screen, click on the folder name.

Reordering Drop box Items:

Step 1: Click the [Reorder] button under actions in your drop box or next to the folder in which you wish to reorder items from the Actions menu.

Step 2: Use the drop-down numbers to select the order you wish items to appear. You may also use the gray up and down arrows to more the items one place at a time.

Drop Box Change Notification: