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Public Sites List

TRACS allows users to make materials available to the public without requiring users to be site participants. This material is listed in the Public Sites List located at: https://tracs.txstate.edu/portal/.

This page is accessible before a TRAC login session is started.

The benefit of the public site list is for site owners to share information without having to necessarily enroll a user into a site.

What is displayed in the Public Sites List?

Only published sites will be listed in the Public Sites List, and by default will only display the site's title and description. If your site is unpublished, it will NOT display on the Public Sites List. 

The only information which may be shared to the public are individual Announcements, Resources, and Syllabus items. This information will only be displayed if the instructor or site maintainer selects each item to be Publicly Viewable.

All TRACS course sites will be listed in the Public Sites List for the current semester, but will disappear after the semester term ends and all current course sites become unpublished.

Project Sites will NOT be listed in the Public Sites List by default unless a site maintainer designates the site to be public. Site maintainers have the ability to make a site Public or Private at any time via Manage Access in Site Info.

Expand or Collapse all.

How to Create a Publicly Viewable Site

To make a site publicly viewable during project site creation, please refer to our How To Create a Project Site documentation. This can be selected on the Project Site Access page under the Site Visibility section. 
 

How to Make an Existing Site Publicly Viewable

  1. In the left Tool list of your site, click [Site Info].
  2. Click [Manage Access] to change your site's access settings.
  3. Under Site Visibility, change the option from Private to Display in public site list.
  4. Click [Update] to save your changes.

How to Make an Existing Publicly Viewable Site Private

  1. In the left Tool list of your site, click [Site Info].
  2. Click [Manage Access] to change your site's access settings.
  3. Under Site Visibility, change the option from Display in public site list to Private.
  4. Click [Update] to save your changes.

NOTE: This option is only available for project sites. Course sites are automatically displayed in the Public Site List and cannot be made private. However, the only items that users who are not participants in the site will be able to see are those that have been set to be Publicly Viewable. By default, all items in course sites are set to only be viewable by users that have been added to the site either by being part of the roster added or by being added manually by an instructor.

What Does a Publicly Viewable Site Look Like When Searched


When performing a search for a public site, this is what the user would find:


search for site

Clicking the worksite's title would result in the site's publicly viewable materials:

search display

NOTE: Any item displayed to the public would have to be specifically enabled by the instructor/maintainer.

This specific setting would be found in the above tools, under the Access portion of each item.

  • In Announcements, this option is located below the body of the announcement.
  • In Resources, this option is can be accessed when adding a resource by clicking "Add details for this item," then changing the setting under Availability & Access. You can enable this setting for an existing resource by selecting Edit Details from the Actions menu next to the item, then changing the setting under Availability & Access and clicking [Update].
  • In Syllabus, this option is located below the Content box (Rich Text Editor) when adding or editing an item.