Skip to Content

Permissions and Roles

Version 10.6.2  03/23/2016

Description

Permissions and Roles are ways to set limits on what users of a course or project site can and cannot do.

When you create a course or project site, you select the tools you want the site to have. For some of these tools, you can change permissions to allow or prevent users from seeing or performing certain tasks, based on their roles.

Permissions are granted for an entire tool rather than for a particular item created within a tool. For example, permissions are set for the Announcements tool, rather than for individual announcements.

Expand or Collapse all.

Setting or Changing Permissions for a Tool

  1. In the left Tool List of your site, click the tool for which you want to set permissions.
  2. Click [Permissions] at the top of the main window.
  3. Check or uncheck the boxes to grant or remove permissions.
  4. Click [Save]. Click [Cancel] to return to the previous page without making any changes.

NOTE: You must exit the Permissions feature in one tool, by clicking either [Save] or [Cancel], before you can set permissions in another tool.

Each tool has a different set of available permissions. For a general idea of these permissions, see the list below of permissions pertaining to the Announcements tool.

  • Read announcements: Read an announcement.
  • Create announcements: Create a new announcement.
  • Delete all announcements: Delete any announcements after they have been posted.
  • Delete own announcements: Delete only one's own announcements after they have been posted.
  • Edit all announcements: Revise any announcement after it has been posted.
  • Edit own announcements: Revise only one's own announcements after they have been posted.
  • Access all group announcements: Access all announcements for any group.
  • Read all draft announcements: See drafts of announcements before they are posted.
     

Available Roles in TRACS

The following roles are available for use in TRACS Course Sites Only:

  • Instructor: Can control all functions within a site.
  • TA: Can control all functions within a site, EXCEPT they cannot view roster pictures or hide (unpublish) the site from student view.
  • Student: Cannot modify site functions unless granted permission by the Instructor. Cannot view confidential information of other students
  • Grader: Can add, remove, and modify grades. Can grade Assignments and Assessments in their respective tools. Can add/edit grades in Gradebook 2.
  • University Librarian: Cannot access Gradebook, Assessments or Assignments. User can add, edit, and modify their own content in the site.

The following roles are available for use in TRACS Project Sites Only:

  • Maintain: Can control all functions within a site.
  • Access: Cannot modify site functions unless granted permission by the Site Maintainer.

The following roles are available for use in both TRACS Course and Project Sites:

  • Site Assistant: Cannot access Gradebook or grades in Assessments or Assignments. User can add, edit, and modify their own content in the site.
  • Site Collaborator: Can read and access all tools except Gradebook 2, Assessments, and Assignments. Can only delete what they post (think super-student).
  • Guest: Cannot view confidential information. Can only view Announcements, Messages, Chat, and Resources, unless granted permission by the Instructor or Maintainer. Guest permissions are VERY limited.

Permissions and Roles Table

Listed below are the default permissions and role settings for all TRACS Tools.

Announcements

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Announcements                    
All Groups X X   X     X X    
Delete Any X X           X    
Delete own X X   X   X X X    
New X X   X   X X X    
Read X X X X X X X X X X
Read Drafts X X   X     X X    
Revise any X X           X    
Revise own X X   X   X X X    

 

Assessments

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Assessments                    
Create X X   X       X    
Delete Any X X           X    
Delete Own X X   X       X    
Edit Any X X           X    
Edit Own X X   X       X    
Grade Any X X X         X    
Grade Own X X           X    
Publish Any X X           X    
Publish Own X X   X       X    
Copy Question Pool X X   X       X    
Create Question Pool X X   X       X    
Delete Pool X X   X       X    
Edit Question Pool X X   X       X    
Submit for grade         X       X  
Take Assessment         X       X  
Create Template X X   X       X    
Delete Template X X   X       X    
Edit Template X X   X       X    

Assignments

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Assignments                    
All Groups X X   X       X    
Delete X X   X       X    
Grade X X X         X    
New X X   X       X    
Read X X X X X     X X  
Receive Notifications                    
Revise X X   X       X    
Submit X X     X     X X  

 

Blogs

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Blogs                    
Add Comments X X   X X X X X X  
Remove Contents X X           X    
Create X X   X X X X X X  
Read Entry X X   X X X X X X  
Read Any Entry X X           X    
Write Entry X X   X X X X X X  
Write Any Entry X X           X    

 

Calendar

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Calendar                    
All Groups X X   X     X X    
Delete Any X X           X    
Delete Own X X   X     X X    
Import X X           X    
New X X   X   X X X    
Read X X X X X X X X X X
Revise Any X X           X    
Revise Own X X   X   X X X    

Chat

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Chat                    
Delete any X X           X    
Delete Channel                    
Delete own X X   X   X X X    
New X X   X X X X X X  
New Channel       X     X      
Read X X   X X X X X X X
Revise Channel             X      

Dropbox

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Dropbox                    
Maintain X X           X    
Own         X       X  

Forums

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Forums                    
New forum X X   X   X   X    
New topic X X   X   X   X    
Revise any X X   X       X    
Delete any X X   X       X    
Delete own X X   X   X   X    
Read forum X X   X X X   X X X
Revise own           X        

 

Gradebook

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Gradebook                    
Edit Assignments X X X X       X    
Grade All X X X         X    
Grade Section X X X         X    
View Own Grades         X       X  

 

Learning Modules

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Learning Modules                    
Author X X   X       X    
Student         X       X  

 

Lessons

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Lessons                    
Read X X   X X X X X    
Update X X   X     X X    

 

Mailing List Archive

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Mailing List Archive                    
Delete X X           X    
New X X   X   X X X    
Read X X   X X X X X X  

 

Meetings

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Meetings                    
Create X X   X       X    
Delete Any X X           X    
Delete Own X X   X       X    
Edit Any X X           X    
Edit Own X X   X       X    
Participate X X   X X X   X X X

 

Messages

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Messages                    
New X X   X   X   X   X
Send X X   X   X   X   X
View X X   X X X   X X X
Email Out X X   X   X X X    
All Participants in "To" field X X   X X X X X X  
Groups in "To" field X X   X X X X X X  

Roles in "To" field

X

X     X X X X X  
Hidden groups in "To" field

X

X         X X    

 

News

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
News                    
Add feed X X   X       X    

 

Podcast

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Podcast                    
Add X X   X       X    
Revise X X   X       X    
Delete X X   X       X    

Polls

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Polls                    
Add X X   X   X X X    
Delete Any X X           X    
Delete Own X X   X   X X X    
Edit Any X X           X    
Edit Own X X   X   X X X    
Vote X X     X     X X  

 

Post'Em

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Post'Em                    
Add X X   X       X    
Revise X X   X       X    
Delete X X   X       X    
View X X   X X     X X  

 

Resources

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Resources                    
All Groups X X   X       X    
Delete any X X           X    
Delete own X X   X   X   X    
Hidden X X   X       X    
New X X   X   X   X    
Read X X   X X X   X X X
Revise any X X           X    
Revise own X X   X   X   X    

Roster

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Roster                    
Export X                  
View All Members X X                
View Status X X                
View Group X X                
View Hidden X                  
View Official Photo X                  

Section Info

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Section Info                    
View X X           X    
Manage X X           X    

SignUp

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Signup                    
Attend         X X     X  
Attend All                    
Create Group X X   X     X X    
Create Group All X X   X     X X    
Create Site X X   X   X X X    
Delete Group X X           X    
Delete Group All X X           X    
Delete Site X                  
Update Group X X   X     X X    
Update Group All X X           X    
Update Site X X   X     X X    
View X X   X X X X X X  
View All X X           X    

Site Stats

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Site Stats                    
View X             X    

Syllabus

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Syllabus                    
Add X X   X       X    
Revise X X   X       X    
Delete X X   X       X    
View X X   X X X   X X  

 

Web Content

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Web Content                    
Add X X   X       X    
Revise X X   X       X    
Delete X X   X       X    
View X X X X X X   X X X

 

Wiki

 

  Instructor TA Grader Site Assistant Student Site Collaborator University Librarian Maintain Access Guest
Wiki                    
Admin X X                
Create X X   X X X X X X  
Read X X   X X X X X X X
Update X     X X X X   X